National Institute of Pharmaceutical Education and Research (NIPER)-Ahmedabad
Opposite Air force Station Palaj, Gandhinagar-382355,Gujarat, India.

RIGHT TO INFORMATION ACT, 2005

Obligations of Public Authority

Manuals

(Updated on 31^th July 2024)

Suo motu disclosure under Section 4 of Right to Information (RTI) Act, 2005

1.1 Particulars of its organisation, functions and duties [Section 4(1)(b)(i)]

1.1 Particulars of its organisation, functions and duties [Section 4(1)(b)(i)]
1.1.1	Name and address of the Organization	https://niperahm.ac.in/contact-us/
1.1.2	Head of the organization	https://niperahm.ac.in/director/
1.1.3	Vision, Mission and Key objectives	https://niperahm.ac.in/vision-mission/
1.1.4	Function and duties	https://niperahm.ac.in/governing-acts/
1.1.5	Organization Chart	https://niperahm.ac.in/organisational-chart/
1.1.6	Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt	https://niperahm.ac.in/academic-planning-and-development-committee/ https://niperahm.ac.in/finance-committee/ https://niperahm.ac.in/laboratory-services-building-and-works-committee/ https://niperahm.ac.in/board-of-studies-and-research/ https://niperahm.ac.in/internal-committees/

1.2 Power and duties of its officers and employees [Section 4(1) (b)(ii)]
1.2.1	Powers and duties of officers (administrative, financial and judicial)	As per the NIPER Act and Statues and amendment of the same time to time https://niperahm.ac.in/governing-acts/
1.2.2	Power and duties of other employees	As per the NIPER Act and Statues as amended from time to time https://niperahm.ac.in/governing-acts/
1.2.3	Rules/ orders under which powers and duty are derived and	As per the NIPER Act and Statues and amendment of the same time to time https://niperahm.ac.in/governing-acts/
1.2.4	Exercised	As per the NIPER Act and Statues and amendment of the same time to time https://niperahm.ac.in/governing-acts/
1.2.5	Work allocation	As per the directions of the Competent Authority

1.3 Procedure followed in decision making process [Section 4(1)(b)(iii)]
1.3.1	Process of decision making Identify key decision-making points	https://niperahm.ac.in/governing-acts/
1.3.2	Final decision making authority	Director, NIPER Ahmedabad for routine affairs and BoG/NIPER Council for the matters presented before them as demanded from time to time.
1.3.3	Related provisions, acts, rules etc.	https://niperahm.ac.in/governing-acts/
1.3.4	Time limit for taking a decision, if any	The decision on the routine matters are taken in a time bound manner.
1.3.5	Channel of supervision and accountability	https://niperahm.ac.in/organisational-chart/ As per the organizational structure of NIPER-A. Every employee is accountable to the duties assigned to them from time to time.

1.4 Norms for discharge of functions [Section 4(1)(b)(iv)]
1.4.1	Nature of functions/ services offered	Please refer https://niperahm.ac.in/governing-acts/
1.4.2	Norms/ standards for functions/ service delivery	The rules and regulations formulated by the GOI in the form of Fundamental Rules, Supplementary Rules, General Financial Rules, Manual of Office Procedure, etc., are followed with suitable modifications wherever required and directions given by the NIPER Council / Board of Governors, time to time. https://niperahm.ac.in/governing-acts/
1.4.3	Process by which these services can be accessed	By making a formal application either through Post/Email/in-person.
1.4.4	Time-limit for achieving the targets	The targets are achieved as per the academic calendar of the institute. https://niperahm.ac.in/wp-content/uploads/2024/07/1-4-4_-Academic-Calender-1.pdf PDF (564 KB)
1.4.5	Process of redress of grievances	As per the guidelines of Department of Administrative Reforms and public grievances, GoI. https://pgportal.gov.in/ by receiving formal application either through Post/ Email/ in-person. The matters are dealt on case-to-case basis through the internal committee(s). https://niperahm.ac.in/internal-committees/

1.5 Rules, regulations, instructions manual and records for discharging functions[Section 4(1)(b)(v)]
1.5.1	Title and nature of the record/ manual /instruction.	As per the Act, statutes, ordinances available at https://niperahm.ac.in/governing-acts/ and the directions made by NIPER Council/ Board of Governors.
1.5.2	List of Rules, regulations, instructions manuals and records.	Records of the yearly activities are available at https://niperahm.ac.in/annual-report/ The other documents are accessible at https://niperahm.ac.in/governing-acts/
1.5.3	Acts/ Rules manuals etc.	https://niperahm.ac.in/governing-acts/
1.5.4	Transfer policy and transfer orders	NIPER Ahmedabad is an autonomous institute hence there is no such transfer policy. However, internal transfers are made as per the required basis. Regular appointments were done after the year 2020 onwards. During the last 3 years no such transfers are made. At present there is no Transfer policy at NIPER Ahmedabad except for the post of Veterinary Officer.

1.6 Categories of documents held by the authority under its control [Section 4(1)(b) (vi)]
1.6.1	Categories of documents	Administrative Files/ Documents Financial Files/ Documents Store & Procurement Files/ Documents Academics Files/ Documents Examinations Files/ Documents Recruitment Files/ Documents Confidential Files/ Documents Other Departmental Files/ Documents.
1.6.2	Custodian of documents/categories	Administrative Files/ Documents – Registrar office. Financial Files/ Documents – Finance and Accounts Officer. Store & Procurement Files/ Documents – Purchase/Storekeeper Academics Files/ Documents – Dean / Assistant Registrar. Examinations Files/ Documents – Assistant Registrar. Recruitment Files/ Documents – Assistant Registrar. Confidential Files/ Documents – Registrar Office. Other Departmental Files/ Documents – Concerned Head of Dept.

1.7 Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]
1.7.1	Name of Boards, Council, Committee etc.	https://niperahm.ac.in/board-of-governors/ https://niperahm.ac.in/academic-planning-and-development-committee/ https://niperahm.ac.in/senate/ https://niperahm.ac.in/finance-committee/ https://niperahm.ac.in/laboratory-services-building-and-works-committee/
1.7.2	Composition	As per the National Institute of Pharmaceutical Education and Research Act 1998 as amended from time to time.
1.7.3	Dates from which constituted	2nd November 2022. (Board of Governors)
1.7.4	Term/ Tenure	The term of office of chairperson and members of Board of Governors other than ex-officio members is three (03) years. The tenure for the other committees/bodies are as per the NIPER Act and statutes.
1.7.5	Powers and functions	As per Section 8 of NIPER Act, 1998 and NIPER Statutes (as amended from time to time.) https://niperahm.ac.in/governing-acts/
1.7.6	Whether their meetings are open to the public?	No
1.7.7	Whether the minutes of the meetings are open to the public?	Minutes of meetings of Committees/Board are not open to Public. Meeting of NIPER Council are publicly available at https://pharmaceuticals.gov.in/sites/default/files/NIPER%20Council%20Minutes.pdf PDF (133 KB)
1.7.8	Place where the minutes if open to the public are available?	As above

1.8 Directory of officers and employees [Section 4(1) (b) (ix)]
1.8.1	Name and designation	Name and Designation of the Faculty and Staff https://niperahm.ac.in/faculty/ https://niperahm.ac.in/staff/ https://niperahm.ac.in/scientific-staff/
1.8.2	Telephone , fax and email ID	Details of the Staff https://niperahm.ac.in/faculty/ https://niperahm.ac.in/staff/ https://niperahm.ac.in/scientific-staff/ https://niperahm.ac.in/contact-us/

1.9 Monthly Remuneration received by officers & employees including system of compensation [Section 4(1) (b) (x)]
1.9.1	List of employees with Gross monthly	https://niperahm.ac.in/wp-content/uploads/2024/07/Employee-salary-data-June-2024-for-CIC-website.pdf PDF (42.4 KB)
1.9.2	System of compensation as provided in its regulations	As per the extent rules of 7th CPC.

1.10 Name, designation and other particulars of public information officers[Section 4(1) (b) (xvi)]
1.10.1	Name and designation of the public information officer (PIO), Assistant Public Information officer (APIO) & Appellate Authority	CPIO: Mr. Kunal Maheshwari, Assistant Registrar Appellate Authority: Dr. Pallab Bhattacharya, Dean & Associate Professor, Pharmacology & Toxicology Dept.
1.10.2	Address, telephone numbers and email ID of each designated official.	CPIO:Opposite Air force Station Palaj, Gandhinagar-382355, Gujarat, India +91 79 66745555 , +91 79 66745501 asstreg@niperahm.ac.in Appellate Authority: Opposite Air force Station Palaj, Gandhinagar-382355, Gujarat, India +91 79 66745555 , +91 79 66745501 Pallab.bhattacharya@niperahm.ac.in

1.11 No. Of employees against whom Disciplinary action has been proposed/ taken (Section 4(2))
1.11.1	No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings	Nil
1.11.2	(ii) Finalised for Minor penalty or major penalty proceedings	Nil

1.12 Programmes to advance understanding of RTI(Section 26)
1.12.1	Educational programmes	Educational programmes are being organized in NIPER-Ahmedabad on as an when needed basis. NIPER-A organizers sessions on RTI awareness for the employees and students on regular basis. The CPIO of NIPER-A has engaged one session for the students during the induction program held last year on. 18th September, 2023.
1.12.2	Efforts to encourage public authority to participate in these programmes	There is RTI cell in NIPER Ahmedabad. That NIPER-A issues circulars and emails to employees for participating in the RTI related sessions or webinars. The notification and the circular received from CIC are also shared with link displayed on the notice board.
1.12.3	Training of CPIO/APIO	https://niperahm.ac.in/wp-content/uploads/2024/07/1-12-3_Trainning_CPIO-1.pdf PDF (80.1 KB)
1.12.4	Update & publish guidelines on RTI by the Public Authorities concerned	NIPER-A updates and published and updates guidelines regularly. It was last updated on 19th July 2024.

1.13 Transfer policy and transfer orders[F No. 1/6/2011- IR dt. 15.4.2013]
1.13.1	Transfer Policy And Transfer Orders[F No. 1/6/2011- IR Dt. 15.4.2013]	NIPER Ahmedabad is an autonomous institute hence there is no such transfer policy. However, internal transfers are made as per the required basis. Regular appointments were done after the year 2020 onwards. During the last 3 years no such transfers are made. At present there is no Transfer policy at NIPER Ahmedabad except for the post of Veterinary Officer.

2. Budget and Programme

2.1 Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]
2.1.1	Total Budget for the public Authority	https://niperahm.ac.in/wp-content/uploads/2024/07/Data-of-Budget-of-Last-3-year.pdf PDF (60.4 KB)
2.1.2	Budget for each agency and plan & programmes	https://niperahm.ac.in/wp-content/uploads/2024/07/Data-of-Budget-of-Last-3-year.pdf PDF (60.4 KB)
2.1.3	Proposed expenditures	https://niperahm.ac.in/wp-content/uploads/2024/07/Data-of-Budget-of-Last-3-year.pdf PDF (60.4 KB)
2.1.4	Revised budget for each agency, if any	as per 2.1.1 above
2.1.5	Report on disbursements made and place where the related reports are available	The report on disbursement is made in Annual Report as per 2.1.2 above.

2.2 Foreign and domestic tours(F.No. 1/8/2012- IR dt. 11.9.2012)
2.2.1	Budget	No specific budget. It is met out of the general budget detailed above 2.1
2.2.2	Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.- (a) Places visited, (b) The period of visit, (c) The number of members in the official delegation, (d) Expenditure on the visit	It is available with the account’s sections.
2.2.3	Information related to procurements- (a) Notice/tender enquires, and corrigenda if any thereon, (b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, (c) The works contracts concluded – in any such combination of the above-and, (d) The rate/ rates and the total amount at which such procurement or works contract is to be executed.	https://niperahm.ac.in/wp-content/uploads/2024/07/Purchase-FY-23-24.pdf PDF (46.4 KB)

2.3 Manner of execution of subsidy programme [Section 4(i)(b)(xii)]
2.3.1	Name of the programme of activity	Not applicable
2.3.2	Objective of the programme	Not applicable
2.3.3	Procedure to avail benefits	Not applicable
2.3.4	Duration of the programme/ scheme	Not applicable
2.3.5	Physical and financial targets of the programme	Not applicable
2.3.6	Nature/ scale of subsidy /amount allotted	Not applicable
2.3.7	Eligibility criteria for grant of subsidy	Not applicable
2.3.8	Details of beneficiaries of subsidy programme (number, profile etc)	Not applicable

2.4 Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]
2.4.1	Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions	Not applicable
2.4.2	Annual accounts of all legal entities who are provided grants by public authorities	Not applicable

2.5 Particulars of recipients of concessions, permits of authorizations granted by the public authority[Section 4(1) (b) (xiii)]
2.5.1	Concessions, permits or authorizations granted by public authority	Not applicable
2.5.2	For each concessions, permit or authorization granted – (a) Eligibility criteria, (b) Procedure for getting the concession/ grant and/ or permits of authorizations, (c) Name and address of the recipients given concessions/ permits or authorizations, (d) Date of award of concessions/ permits of authorizations	Not applicable

2.6 CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]
2.6.1	CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.	https://niperahm.ac.in/wp-content/uploads/2024/07/2-6_SAR-NIPER-Ahd-2022-23-1.pdf PDF (2.4 MB)

4. E-Governance

4.1 Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013]
4.1.1	English	Yes- https://niperahm.ac.in/suo-motu-disclosure-under-rti-act-2005/
4.1.2	Vernacular/ Local Language	Yes, in Hindi

4.2 When was the information Manual/Handbook last updated?[F No. 1/6/2011-IR dt 15.4.2013]
4.2.1	Last date of Annual updation	31st July 2024.

4.3 Information available in electronic form[Section 4(1)(b)(xiv)]
4.3.1	Details of information available in electronic form	As detailed in 3.1.1. above
4.3.2	Name/ title of the document/record/ other information	https://niperahm.ac.in/annual-report/, https://niperahm.ac.in/brochure/
4.3.2	Location where available	https://niperahm.ac.in/annual-report/, https://niperahm.ac.in/brochure/, https://niperahm.ac.in/research-projects/

4.4 Particulars of facilities available to citizen for obtaining information[Section 4(1)(b)(xv)]
4.4.1	Name & location of the facility	It is available with RTI cell. Office of the CPIO, NIPER-A (New Building)
4.4.2	Details of information made available	As per 3.1.1.1
4.4.3	Working hours of the facility	9 AM to 6 AM
4.4.4	Contact person & contact details (Phone, fax email)	Mr. Kunal Maheshwari, CPIO, NIPER-Ahmedabad Contact Details- Opposite Air force Station Palaj, Gandhinagar-382355, Gujarat, India. +91 79 66745555 Email- asstreg@niperahm.ac.in

4.5 Such other information as may be prescribed under Section 4(i) (b)(xvii)
4.5.1	Grievance redressal mechanism	Through internal committee https://niperahm.ac.in/internal-committees/
4.5.2	Details of applications received under RTI and information provided	https://niperahm.ac.in/wp-content/uploads/2024/07/RTI-Information-.pdf PDF (536 KB)
4.5.3	List of completed schemes/ projects/ Programmes	https://niperahm.ac.in/annual-report/, https://niperahm.ac.in/research-projects/
4.5.4	List of schemes/ projects/ programme underway	https://niperahm.ac.in/annual-report/, https://niperahm.ac.in/research-projects/
4.5.5	Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract	https://niperahm.ac.in/wp-content/uploads/2024/07/4-5-5_Details-1.pdf PDF (51.0 KB)
4.5.6	Annual Report	https://niperahm.ac.in/annual-report/
4.5.7	Frequently Asked Question (FAQs)	https://niperahm.ac.in/wp-content/uploads/2024/07/FAQ_RTI_2012pdf.pdf PDF (18.0 KB)
4.5.8	Any other information such as – (a) Citizen’s Charter, (b) Result Framework Document (RFD), (c) Six monthly reports on the , (d) Performance against the benchmarks set in the Citizen’s Charter	Decision on running matters is being taken on time bound manner. (Document creation is under process)

4.6 Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]
4.6.1	Details of applications received and disposed	https://niperahm.ac.in/wp-content/uploads/2024/07/RTI-Information-.pdf PDF (536 KB)
4.6.2	Details of appeals received and orders issued	https://niperahm.ac.in/wp-content/uploads/2024/07/RTI-Information-.pdf PDF (536 KB)

4.7 Replies to questions asked in the parliament [Section 4(1)(d)(2)]
4.7.1	Details of questions asked and replies given in the parliament	https://niperahm.ac.in/wp-content/uploads/2024/07/4-7-1_Date-25-07-2024-1.pdf PDF (266 KB)

5. Information as may be prescribed

5.1 Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]
5.1.1	Name & details of – (a) Current CPIOs & FAAs, (b) Earlier CPIO & FAAs from 1.1.2015	(a) https://niperahm.ac.in/right-to-information/ (b) https://niperahm.ac.in/wp-content/uploads/2024/07/5-1_CPIO-1.pdf PDF (20.2 KB)
5.1.2	Details of third party audit of voluntary disclosure -(a) Dates of audit carried out , (b) Report of the audit carried out	Nil
5.1.3	Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD – (a) Date of appointment , (b) Name & Designation of the officers	https://niperahm.ac.in/wp-content/uploads/2024/07/5-1-3-1.pdf PDF (306 KB)
5.1.4	Consultancy committee of key stake holders for advice on suo-motu disclosure – (a) Dates from which constituted, (b) Name & Designation of the officers	https://niperahm.ac.in/wp-content/uploads/2024/07/5-1-4-1.pdf PDF (349 KB)
5.1.5	Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI – (a) Dates from which constituted, (b) Name & Designation of the Officers	https://niperahm.ac.in/wp-content/uploads/2024/07/5-1-5-1.pdf PDF (316 KB)